1. Introduction
Initlabs B.V. operates as an IT staffing enterprise based in Kelvinstraat 34A, 6601HE Wijchen, Netherlands. We specialize in connecting businesses with IT professionals through staffing, talent placement, team extension, project-based staffing, and direct hire services.
This Privacy Policy details how personal information is collected, used, stored, and protected in compliance with GDPR and Dutch implementation law. The policy applies to website visitors, IT professionals and candidates, and clients.
2. Data We Collect
Website Visitors
- Technical data including IP addresses, browser information, device details, and operating system
- Usage metrics like pages visited and time spent on the site
- Cookie data
- Contact form information (name, email, phone, message)
IT Professionals and Candidates
- Identity information (full name, birth date, nationality)
- Contact details
- Professional data (CV, portfolio, work history, education, certifications, technical skills)
- Preference data
- Financial information
- Professional references
- Communication records
Clients
- Company information (name, registration numbers, VAT, address)
- Contact person details
- Project data (technical requirements, team needs, descriptions)
- Billing information
- Correspondence records
3. Purpose of Processing
Data processing occurs for the following purposes:
- Talent matching and placement
- Service delivery and engagement administration
- Inquiry response and relationship maintenance
- Recruitment and candidate assessment
- Financial processing and tax compliance
- Website functionality and security
- Analytics for improvement
- Legal obligation fulfillment
4. Legal Basis for Processing
- Consent: Explicit approval for communications, CV submission, or cookies. Consent is withdrawable at any time.
- Contractual necessity: Processing required for contract performance or pre-contractual steps.
- Legitimate interest: Business purposes like database maintenance and service improvement, balanced against individual rights.
- Legal obligation: Compliance with tax reporting, employment law, and regulatory requests.
5. Data Sharing
Recipients of your data may include:
- Clients: Relevant professional information for matching purposes
- IT Professionals: Project details necessary for engagement
- Service providers: Hosting, email, CRM, and accounting providers under data processing agreements
- Professional advisors: Legal, financial, and tax advisors
- Authorities: When legally required
Data is not sold to third parties. International transfers outside the EEA occur only with adequate safeguards like Standard Contractual Clauses.
6. Data Retention
Website Visitor Data
Analytics data is retained up to 26 months. Contact form submissions are retained up to 12 months after resolution.
Candidate Data
Professional profiles are retained for 2 years after the last interaction. Engagement data is retained through the engagement plus 2 years. Earlier deletion is available upon request.
Client Data
Active relationship data is retained indefinitely. Financial and tax records are retained for 7 years after the end of the relationship, as required by Dutch law.
Contract and Financial Records
Retained for 7 years after the end of the financial year, per Dutch fiscal requirements.
7. Your Rights
Under GDPR, you have the following rights:
- Right of access to your personal data
- Right to rectification of inaccurate data
- Right to erasure (subject to retention obligations)
- Right to restrict processing
- Right to data portability
- Right to object to processing
- Right to withdraw consent at any time
Requests should be directed to contact@initlabs.nl. We commit to responding within 30 days. Complaints may be filed with the Dutch Data Protection Authority at autoriteitpersoonsgegevens.nl.
9. Security
We protect your data with the following measures:
- Encryption during transmission (TLS/SSL) and storage
- Access controls and role-based permissions
- Regular security assessments
- EU-based hosting infrastructure
- Employee training on data protection
- Incident response procedures
10. Changes to This Policy
This policy may be updated to reflect changes in our practices, services, or legal requirements. Material modifications will trigger a date update and appropriate notifications.
11. Contact Us
Initlabs B.V.
Kelvinstraat 34A, 6601HE Wijchen, The Netherlands
KVK: 95157565
BTW: NL867023430B01
Email: contact@initlabs.nl
Phone: +31 (0)6 539 476 47